Office Administrator

Job Description

Office Administrator |

The Tone:
This is a full-time role at , located in Miami. The company operates in a project-oriented industry, coordinating field personnel and equipment for various jobs. This role is essential for ensuring the smooth, day-to-day operations of the Miami office by providing critical administrative and financial support, allowing the team to focus on efficient project execution.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Miami, FL
• Pay: $20–$25 hourly
• Mission: Ensure seamless daily operations and provide comprehensive administrative and financial support to the Miami office.
• Tech Stack: MS Office Suite (Word, Excel, Outlook), accounting software, other relevant business applications

What You’ll Actually Do
• Administrative Support: Provide comprehensive administrative support to staff members, ensuring smooth daily operations.
• Financial Management: Assist with critical financial tasks including billing, accounts receivable, accounts payable, monthly statement reconciliation, budgeting, forecasting, and financial report preparation.
• Operations Coordination: Coordinate effectively with the operations team to ensure smooth and efficient project execution, including dispatching field personnel and equipment, managing schedules, and tracking progress.
• Record Keeping: Maintain accurate and organized records, files, and databases, ensuring data integrity and easy retrieval.
• Office Management: Manage office inventory, supplies, and equipment while implementing and enforcing office policies, procedures, and standards to maintain a productive work environment.

The Must-Haves
• Background: High school diploma or equivalent required; early career administrative professional.
• Experience: 1-2 years of proven administrative experience in a professional office setting, with proficiency in MS Office Suite, accounting software, and other relevant business applications.
• Skills: Excellent written and verbal communication, strong organizational abilities, effective problem-solving skills, and a demonstrated ability to maintain confidentiality.
• Bonus: Experience in construction, transportation, or related industries, and familiarity with MOT (Maintenance of Traffic) operations and regulations is preferred.