Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Trace3

The Tone:
This is a full-time role at Trace3, located in the United States. Trace3 is a leading IT Authority, providing technology solutions and consulting services to clients. They empower IT executives to gain competitive advantage through integrating, automating, and innovating. This Accounts Payable Specialist role is critical for supporting the daily operations of the finance organization, ensuring accurate vendor payments and maintaining strong vendor relationships.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, United States
• Pay: $47000–$63000 yearly
• Team: Under the direction of the Accounts Payable Supervisor
• Mission: This role supports the efficient and accurate processing of vendor invoices and maintenance of vendor records within the finance organization.
• Tech Stack: ERP systems, NetSuite, Microsoft Office Suite, Microsoft Excel

What You’ll Actually Do
• Invoice Processing: Review, code, and process vendor invoices accurately and timely while matching them to purchase orders and receipts.
• Discrepancy Resolution: Identify and resolve invoice discrepancies, research aged invoices, and reconcile vendor statements and outstanding balances.
• Vendor Communication: Respond to vendor inquiries regarding payments, invoices, and account status, fostering positive relationships.
• Payment Management: Monitor invoice aging, prioritize urgent payments, and ensure invoices are approved according to company policies.
• Fraud Prevention: Verify banking information changes, support fraud prevention controls, and research payment rejections or exceptions.

The Must-Haves
• Background: Entry-Level. A high school diploma is required, with a college degree in Accounting, Finance, or a related field preferred. Core domain knowledge includes accounts payable principles, payment processing, accounting practices, and budgeting.
• Experience: A minimum of one year of experience in Accounts Payable. Required experience with ERP systems, specifically NetSuite experience is noted.
• Skills: Exceptional attention to detail, organizational skills, and time management abilities are necessary for maintaining accuracy in a high-volume environment. The ability to prioritize workload, manage multiple competing priorities, and meet deadlines in an evolving business is key. Excellent verbal and written communication skills are essential for professional interactions with vendors, employees, and stakeholders at all levels. Proficiency in Microsoft Office Suite, with advanced Microsoft Excel skills for data analysis, reconciliations, and reporting, is also required.
• Bonus: A college degree in Accounting, Finance, or a related field.