Accounts Specialist

Job Description

Accounts Specialist | New Braunfels Manufacturing Association (NBMA)

The Tone:
This is a full-time role at New Braunfels Manufacturing Association (NBMA), located in New Braunfels, TX. The company is part of a large network of commercial vehicle dealerships across North America, representing various truck and trailer manufacturers such as Peterbilt, International, Hino, Isuzu, Ford, IC Bus, and Blue Bird. This Accounts Specialist position serves as a crucial safety net within the organization, directly supporting corporate operations and assisting with the reconciliation of national accounts. The role is vital in preventing company losses by diligently working to resolve rejections, disputes, and chargebacks, ensuring that invoices are processed and paid in a timely and efficient manner.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, New Braunfels, TX
• Pay: $20–$23 hourly
• Team: Reports to a direct supervisor and department manager, and collaborates closely with the Rush Accounting Department.
• Mission: To proactively prevent company losses by ensuring the accurate reconciliation of national accounts, resolving rejections, disputes, and chargebacks, and guaranteeing the timely payment of invoices.
• Tech Stack: IBS, Paccar MSC, Fleet Charge, other customer accounting systems, vendor invoicing systems.

What You’ll Actually Do
• Daily Account Monitoring & Management: Monitor daily accounts assigned by region, encompassing IBS, Paccar MSC, Fleet Charge, Cash, and In House accounts, and become proficient in multiple vendor/customer invoicing systems, policies, and procedures.
• Collections & Loss Prevention: Analyze and collect past due balances, emphasizing those subject to write-off, and actively work to prevent company losses by resolving rejections, disputes, and chargebacks.
• Invoice Processing & Resolution: Submit invoices into particular customer accounting systems and diligently monitor rejections to ensure timely resolution consistent with established guidelines and goals.
• Communication & Escalation: Engage in direct communication with dealers, customers, and the Rush Accounting Department to locate past due receivables, escalating issues to dealer management, direct supervisor, and department manager if dealer cooperation is lacking.
• Reconciliation, Reporting & Support: Take responsibility for reconciliation, clearing overages and shortages on internal accounts, distribute weekly reports for management and the field, and provide support and training to locations regarding accounting questions.

The Must-Haves
• Background: Entry-Level. Candidates must possess a high school diploma or general education degree (GED) to demonstrate foundational academic capability.
• Experience: A minimum of six months of relevant accounting experience is required, providing practical exposure to financial processes and account management.
• Skills: Essential skills include the ability to monitor and analyze various account types, perform financial reconciliation, submit and track invoices within specific systems, and communicate effectively to resolve past due balances and address disputes.
• Bonus: Experience working with national accounts and across multiple company locations is a distinct advantage for this role.