Accounting Assistant

Job Description

Accounting Assistant | The Carroll Adams Group

The Tone:
This is an in-office role at The Carroll Adams Group, located in Orlando, FL. The Carroll Adams Group is a leading hospitality interiors purchasing company that manages projects from design through installation and delivery for diverse developments, from boutique hotels to large convention center properties. This Accounting Assistant role provides critical support to the project accounting team by ensuring the accurate and timely processing of accounts payable, cash flow reporting, and client invoicing across various projects, enabling Project Accountants to focus on higher-level strategy.

The TL;DR
• Role: Early Career
• Location: In-person, Orlando, FL
• Team: Reports to Project Accountants
• Mission: Ensures the efficient, timely, and accurate processing of accounts payable, cash flow reporting, and client invoicing across assigned projects.
• Tech Stack: Sage Intacct, Microsoft Office Suite, Excel

What You’ll Actually Do
• Process Accounts Payable: Accurately process vendor invoices for assigned projects, ensuring proper coding, backup documentation, and necessary approvals before preparing payment runs via ACH, check, or wire.
• Support Client Invoicing: Prepare monthly client invoices for review and approval, compiling all required supporting documentation and tracking submission and payment status to flag any discrepancies.
• Manage Cash Flow Reporting: Assist in preparing and updating basic project cash flow projections using established templates and standard payment terms.
• Maintain Financial Records: Ensure organized and accurate vendor files, payment records within Sage Intacct, and general project accounting documentation are kept up-to-date and readily accessible.
• Provide General Accounting Assistance: Support Project Accountants with essential data entry, reconciliations, and the gathering of documentation for monthly close, audits, and use tax reporting, while responding to routine vendor inquiries.

The Must-Haves
• Background: Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration, or currently working toward one.
• Experience: Minimum 1 year of experience in an accounting, bookkeeping, or accounts payable support role, with working knowledge of Microsoft Office Suite and solid Excel skills.
• Skills: Strong attention to detail and accuracy when handling financial data, ability to manage multiple tasks and deadlines, and good written and verbal communication skills.
• Bonus: Prior exposure to Sage Intacct or a similar accounting/ERP system, experience in construction, hospitality, or another project-based industry, and familiarity with accounts payable processes and basic cash flow concepts.