Payroll Assistant Co-Op

Job Description

Payroll Co-Op | AZCO

The Tone:
This is a full-time internship at AZCO, located in Appleton, WI. AZCO is an organization that relies on precise administrative functions, and this role is integral to maintaining the accuracy and compliance of employee records within the ERP/Payroll system. The Payroll Co-Op directly contributes to the smooth operation of weekly payroll processing and monthly union remittances by coordinating with field management, ensuring data integrity, and providing essential support to both employees and the payroll team. This position offers a foundational experience in payroll and accounting operations within a professional environment.

The TL;DR
• Role: Internship / Volunteer
• Type: Full-time
• Location: In-person Appleton, WI

• Mission: This role ensures accurate employee records and provides essential support for payroll processing and union remittances.
• Tech Stack: ERP/Payroll system, Microsoft Office (Word, Excel, PowerPoint, Outlook)

What You’ll Actually Do
• New Hire Paperwork & Compliance: Coordinate with field management to collect, review, and save union new hire paperwork, ensuring accuracy. This includes verifying union I-9 forms according to government regulations and documenting Social Security verifications in the employee master file.
• Employee Record Management: Create and maintain union employee records in the ERP system, ensuring demographics, union details, and project assignment data are correct. Update records as needed for personal data, withholdings, assignment transfers, and severance or termination information.
• State Reporting: Submit new hire reports to state agencies to ensure regulatory compliance.
• Payroll Inquiry Resolution: Respond to and effectively resolve union employee payroll inquiries, providing accurate and timely information.
• Payroll Team Support: Provide essential support to the payroll team during weekly payroll processing and monthly union remittances as needed.

The Must-Haves
• Background: This role requires an entry-level professional who possesses either a High School Diploma/GED combined with 1 year of direct accounting and/or payroll experience, OR is actively pursuing an Associate’s or Bachelor’s degree in a relevant field such as Accounting, Finance, or Business.
• Experience: A minimum of 1 year of accounting and/or payroll experience is required, or active pursuit of a relevant Associate’s or Bachelor’s degree. Prior internship and/or related consulting experience is preferred, demonstrating early exposure to professional environments.
• Skills: Candidates must possess excellent verbal and written communication skills for interacting with various stakeholders, strong problem-solving and analytical skills to address payroll discrepancies, and basic proficiency in Microsoft Office programs including Word, Excel, PowerPoint, and Outlook. Demonstrated leadership skills and a self-motivated, eager learner aptitude are also essential for growth within the field.
• Bonus: A minimum GPA of 3.0 is strongly preferred for those pursuing a degree. Active involvement in campus, community, or other volunteer activities or organizations is also considered a plus, indicating engagement and responsibility beyond academic pursuits.