Staff Accountant – Nonprofit Grant Compliance

Job Description

Accountant | The Arc of Madison County, Inc

The Tone:
This is a Staff Accountant role at The Arc of Madison County, Inc., an organization dedicated to supporting individuals with intellectual and developmental disabilities. This position is vital for maintaining accurate financial records and supporting core accounting operations. The role ensures financial integrity and contributes directly to the organization’s mission by assisting with compliance to nonprofit accounting standards and critical grant requirements.

The TL;DR
• Role: Early Career
• Team: Supports the Controller and an accounting team.
• Mission: To help maintain accurate financial records, support the monthly closing process, and assist with compliance to nonprofit accounting standards and grant requirements.
• Tech Stack: Microsoft Excel, SAGE (preferred)

What You’ll Actually Do
• General Ledger Management: Prepare and post various journal entries, including accruals, allocations, and reclassifications. This also involves assisting with the comprehensive month-end and year-end close processes and reconciling general ledger accounts to investigate and resolve any discrepancies.
• Financial Reporting & Audit Support: Assist with the meticulous preparation of monthly financial reports and associated schedules. This role provides crucial support for audit preparation, ensuring all requested documentation is provided and all transactions from A/R, A/P, Payroll, and Billing are accurately recorded.
• Grant Fiscal Oversight: Track all grant expenditures to ensure strict compliance with grant agreements and funding restrictions. Responsibilities include maintaining detailed grant records, developing budgets, and compiling supporting documents, as well as preparing grant financial reports and reimbursement requests.
• Grant Compliance & Reconciliation: Reconcile grant-related accounts and ensure the proper allocation of expenses in accordance with federal, state, and private grant requirements, including allowable cost guidelines. Additionally, support grant audits by providing all necessary documentation to auditors and funders.
• Compliance & Operational Support: Maintain organized financial records and supporting documentation for easy access and audit readiness. This role assists with nonprofit, grant, and Medicaid-related compliance, supports internal controls, and adheres to all accounting policies, while also providing backup support to other accounting functions as needed.

The Must-Haves
• Background: Possess a Bachelor’s degree in Accounting, Finance, or a closely related field, complemented by a working knowledge of Generally Accepted Accounting Principles (GAAP) and general ledger accounting.
• Experience: 2-3 years of accounting experience is preferred, though not strictly required, with an emphasis on practical experience with accounting software and Microsoft Excel. Experience within a nonprofit or service-based organization is a plus.
• Skills: Demonstrate strong attention to detail and organizational skills, along with the ability to effectively manage deadlines and work collaboratively within a team environment.
• Bonus: Prior experience with SAGE accounting software is preferred, and a strong commitment to the mission of supporting individuals with intellectual and developmental disabilities is highly valued.