Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Waterworks

The Tone:
This is a full-time, hybrid role at Waterworks, requiring onsite presence a minimum of 3 days per week. For over 40 years, Waterworks has designed and manufactured exquisite fittings, fixtures, hardware, and other products that elevate the bath and kitchen experience in inspiring homes and hotels. The Accounts Payable Specialist is integral to this mission, ensuring financial accuracy and efficiency by managing high-volume transactions and contributing to robust financial processes within a collaborative environment.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid
• Pay: $52000–$62000 yearly
• Mission: To execute core accounts payable functions with a high degree of accuracy and attention to detail, maintaining strict adherence to company schedules, and contributing to process improvements for successful financial results.
• Tech Stack: Microsoft Excel, JD Edwards, Business Objects, Concur, Sage Fixed Asset

What You’ll Actually Do
• Accounts Payable Oversight: Play a significant role in comprehensive accounts payable functions, including the vouchering of invoices, preparing timely payments, and generating cash requirement reports.
• Invoice Reconciliation: Diligently perform 3-way matching processes for Purchase Orders, Receiving documents, and Vendor Invoices to ensure accuracy.
• Discrepancy Resolution: Collaborate actively with the Inventory Management and Warehouse teams to investigate and resolve any variances identified between purchase orders and accounts payable records.
• Vendor & Month-End Support: Review and maintain the vendor prepayment register, assist with vendor inquiries regarding invoice and payment status, and provide backup support for month-end close responsibilities such as journal entries, account reconciliations, and accruals.
• Process Enhancement & Audit Assistance: Develop and implement accounts payable procedures and internal controls by analyzing current processes and recommending improvements, while also assisting with audit requests and providing necessary supporting documentation.

The Must-Haves
• Background: A BA/BS degree in Accounting is a strict requirement, accompanied by a solid understanding of Generally Accepted Accounting Principles (GAAP).
• Experience: Requires 1-2 years of relevant experience in accounts payable or a similar financial role, ideally in a high-volume processing environment.
• Skills: Demonstrates proficient Microsoft Excel skills, specifically with vlookups and pivot tables; possesses strong analytical abilities, problem-solving capabilities, and solid organizational and planning skills; coupled with excellent interpersonal, oral, and written communication skills to effectively interact with all levels of management and across the company.
• Bonus: Knowledge of specialized software such as JD Edwards, Business Objects, Concur, or Sage Fixed Asset is a plus, as is experience with Business Objects report writing.