Accounts Payable Associate

Job Description

Accounts Payable Associate | Essex Property Trust

The Tone:
This is a regular full-time role at Essex Property Trust, located in Woodland Hills, California. Essex provides great communities in which to live, work, and invest, operating as a purpose-driven company that fosters an internal culture of growth and opportunity for its teams. The Accounts Payable Associate plays a key support role on the Accounts Payable team, ensuring the accurate and timely processing of invoices and payments, and providing excellent customer service. This position is vital for maintaining financial policies and supporting the overall accounting department.

The TL;DR
• Role: Early Career
• Type: Regular
• Location: In-person, Woodland Hills, CA
• Pay: $24.50–$29.09 hourly
• Team: Accounts Payable team, supports operations
• Mission: To ensure accurate and timely processing of vendor invoices and security deposit refunds, complying with financial policies and providing accounting support.
• Tech Stack: Payscan, Yardi, Pcontrol, Microsoft Word, Outlook, Excel

What You’ll Actually Do
• Process Invoices: Receive, review, and process vendor invoices, verifying accuracy in coding, matching with Purchase Orders, and routing for approvals in Payscan.
• Manage Payments: Prepare and process payment runs, including checks, EFT, and Pcontrol, ensuring all payments are made on time and adhere to company policies.
• Handle Refunds & Reconciliation: Process security deposit refunds promptly, assist in reconciling accounts payable transactions, and research past due balances.
• Support Closing Processes: Assist in month-end and year-end closing by ensuring all invoices and payments are recorded in the correct period.
• Collaborate & Assist: Provide documentation for internal audits, collaborate with other accounting team members, and offer backup support for team functions.

The Must-Haves
• Background: High school diploma or GED equivalent is required, along with an understanding of financial policies and procedures.
• Experience: Experience performing high-volume data entry in a fast-paced environment.
• Skills: Strong knowledge of Excel, ability to prioritize workload and meet deadlines with strong attention to detail and accuracy, effective communication and listening skills, and the ability to work well in a team environment.
• Bonus: Knowledge of Yardi and/or property management, knowledge of the Purchase Order process.