Accounts Payable Specialist

Job Description

Accounts Payable Specialist | White Glove Talent Partners

The Tone:
This is a full-time role at a global media technology company, located in Pittsburgh, PA. The client develops and delivers media technology solutions used by organizations worldwide. This role ensures the timely and accurate processing of vendor invoices and payments, supporting financial controls and operational efficiency across a global organization.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Greater Pittsburgh Region

• Team: Member of a large and collaborative AP Team, reporting to the AP Manager.
• Mission: Manage the full accounts payable cycle to ensure timely and accurate financial transactions and support global operational efficiency.
• Tech Stack: Microsoft Excel, ERP/accounting systems, NetSuite, Oracle, SAP, Workday, AP automation platforms, workflow management tools

What You’ll Actually Do
• Process Invoices: Process high-volume vendor invoices accurately and in a timely manner, verifying proper approvals, coding, and supporting documentation.
• Manage Payments: Execute weekly and monthly payment runs, including ACH, wire transfers, and checks.
• Reconcile Accounts: Reconcile vendor statements and resolve any discrepancies or payment issues promptly.
• Maintain Records: Maintain accurate vendor records, including W-9s, banking information, and tax documentation.
• Support Financial Operations: Assist with month-end and year-end close processes, including accruals and account reconciliations, and support audits by providing necessary documentation.

The Must-Haves
• Background: Entry-level career with an Associate’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent work experience in the domain.
• Experience: A minimum of 1 year of accounts payable or accounting experience is preferred, but training is provided for recent graduates.
• Skills: Strong understanding of accounts payable processes and accounting principles; proficiency with Microsoft Excel and ERP/accounting systems; excellent attention to detail and accuracy; strong organizational, communication, and problem-solving skills; ability to manage multiple priorities and meet deadlines.
• Bonus: Bachelor’s degree in Accounting, Finance, or a related field; experience with NetSuite, Oracle, SAP, Workday, or similar ERP platforms; experience with AP automation platforms and workflow management tools.