Accounts Payable Specialist

Job Description

Accounting Technician – DPW-Signs And Markings | City of Indianapolis

The Tone:
This is a full-time role at the City of Indianapolis, located in Indianapolis, IN. As a vital municipal government, the City of Indianapolis provides essential public services and infrastructure to its residents. This Accounting Technician position within the Department of Public Works’ Signs and Markings division plays a crucial role in ensuring the financial integrity and operational efficiency of a department critical to urban infrastructure. The role requires adherence to established financial laws, policies, and procedures, maintaining accurate financial records that underpin the City’s commitment to responsible governance.

The TL;DR
• Role: Early Career
• Location: In-person, Indianapolis, IN

• Mission: Ensuring timely and accurate payment processing and financial record-keeping for city departments and county agencies by adhering to established financial policies and procedures.
• Tech Stack: accounting software, spreadsheets, databases

What You’ll Actually Do
• Accounts Payable Management: Manage and oversee accounts payable processes, utilizing specialized accounting software and other programs to handle payments for various city departments and county agencies efficiently.
• Invoice Processing and Verification: Process incoming invoices due for payment, diligently comparing purchase orders, prices, terms of payment, and other charges, while verifying the accurate coding of transactions for the financial system.
• Financial Data Entry and Review: Perform comprehensive accounting duties, including recording and reviewing entries, meticulously calculating columns of numbers to ensure proper charges, and verifying data for accuracy and completeness in accounting and reporting processes.
• Problem Resolution and Relationship Building: Investigate and resolve complex problem situations related to invoices and account data, identifying inaccuracies for correction, and establishing and maintaining professional relationships with departments, agencies, and new and existing vendors.
• Procedural Adherence and Reporting: Ensure bills are paid in a timely and accurate manner while strictly adhering to agency protocols and procedures, inform management of recurring problems, program modification needs, and maintain strict confidentiality at all times.

The Must-Haves
• Background: Entry-Level. High School Diploma or equivalent with core domain knowledge in accounting or bookkeeping.
• Experience: One (1) year prior work-related experience in accounting or bookkeeping.
• Skills: Exceptional internal and external customer service, effective oral and written communication, proficiency with spreadsheets, databases, and other software, and the ability to create and update reports.
• Bonus: Associate’s Degree in Accounting.