Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Centralus Health

The Tone:
This is a hybrid role for Centralus Health, requiring onsite presence at 99 Dates Drive in Ithaca, NY. Centralus Health is a community-based integrated delivery system, encompassing entities like Cayuga Health, which offers comprehensive, patient-centered health services across over 40 medical offices in the Finger Lakes and Central New York. With a mission to deliver high-quality care and improve community wellbeing, Centralus Health values excellence, integrity, compassion, and stewardship. This Accounts Payable Specialist position is vital for maintaining the financial integrity and smooth operations of the health system, directly supporting the organization’s ability to serve its communities and empower its 6500+ employees.

The TL;DR
• Role: Early Career
• Location: Hybrid – Ithaca, NY
• Pay: $20–$25 hourly
• Mission: Ensure invoices are paid efficiently, accurately, and timely according to established policies and accounting procedures.
• Tech Stack: Workday, GHX, Microsoft Office Outlook, Microsoft Excel

What You’ll Actually Do
• Invoice Processing: Process all incoming invoices for the Centralus Health System, which includes both Cayuga and Arnot entities, while maintaining accuracy and productivity to keep up with daily volume.
• Payment Execution: Prepare and manage all aspects of accounts payable processing, including initiating checks and ACH payments, and maintaining comprehensive electronic filing systems for financial records.
• Discrepancy Resolution: Investigate and resolve past due accounts in a timely manner, involving direct communication with suppliers, thorough review of supplier statements for open credits, and internal collaboration with Centralus leaders to resolve open issues.
• Financial System Management: Effectively utilize the hospital’s ERP system (Workday) and electronic invoice system (GHX), regularly maintaining the GHX queue on a weekly basis, and escalating any exceptions or invoices stuck in draft status.
• Stakeholder Communication: Manage the centralized accounts payable email account to accurately maintain departmental information and ensure team accessibility, alongside answering the centralized AP phone when onsite to assist suppliers and internal customers.

The Must-Haves
• Background: High School Diploma or GED. Requires foundational knowledge gained from at least one year in an accounting or business environment.
• Experience: A minimum of one year of professional employment experience in an accounting or business setting.
• Skills: Proficiency with Microsoft Office Outlook and Excel.
• Bonus: Prior direct experience in an Accounts Payable role is preferred.