Accounts Payable Tracer (Intern)

Job Description

Accounts Payable Intern | Trace3

The Tone:
This is an internship role at Trace3, a Transformative IT Authority with offices across the United States. The company provides technology solutions and consulting services, empowering IT executives to achieve competitive advantage through integration, automation, and innovation. This role is a key part of the Trace3xperience Program, offering accelerated professional development and exposure to financial functions within an IT consulting organization. The Accounts Payable Intern will learn to support Accounting, Finance, and Operations teams by administering the accounts payable process and managing vendor relationships.

The TL;DR
• Role: Internship / Early Career
• Type: Full-time
• Location: Across the United States
• Pay: $18–$24 hourly
• Team: Accounts Payable team, reporting to management
• Mission: This person ensures accurate and timely processing of vendor invoices and manages vendor relationships within the accounts payable process.
• Tech Stack: Microsoft Office Suite, Microsoft Excel

What You’ll Actually Do
• Invoice Processing: Review, code, and process vendor invoices accurately and timely, matching them to purchase orders and receipts.
• Discrepancy Resolution: Identify and resolve invoice discrepancies, ensuring all invoices are approved in accordance with company policies.
• Payment Management: Monitor invoice aging, prioritize urgent payments, and assist with new vendor onboarding and documentation collection.
• Vendor Relations: Respond to vendor inquiries regarding payments, invoices, and account status, building positive relationships while enforcing company payment policies.
• Account Reconciliation: Verify banking information changes to support fraud prevention, research payment rejections, reconcile vendor statements, and apply open credits.

The Must-Haves
• Background: Junior or Senior year undergraduate student, pursuing a field of study applicable to Accounting or Finance.
• Experience: No specific years required.
• Skills: Microsoft Office Suite, Microsoft Excel for data analysis and reporting, strong communication, written, and problem-solving skills, detail-oriented, ability to meet deadlines.
• Bonus: Academic or professional/internship experience in a professional setting, positive attitude, willingness to learn, self-motivation, and ability to collaborate effectively within a team.