Candidate
Employer
Accounts Receivable/Accounts Payable (AR/AP) Assistant
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Job Description
Accounts Receivable and Accounts Payable Assistant | John F. Martin and Sons, LLC
The Tone:
This is an on-site role at John F. Martin & Sons, LLC, located in Newmanstown, PA. The company is a third and fourth-generation family-owned manufacturer and distributor of quality meat and cheese products. This position is crucial for maintaining the smooth operation of the company’s financial processes. The Accounts Receivable and Accounts Payable Assistant supports essential office and accounting functions, ensuring accuracy in customer and vendor transactions and maintaining reliable financial records.
The TL;DR
• Role: Early Career
• Location: In-person Newmanstown, PA
• Team: Reports to the Accounting Manager or other leadership within the accounting department.
• Mission: This role ensures accurate and timely processing of customer and vendor transactions, maintaining critical financial records for the company.
• Tech Stack: ERP systems (Deacom (ECI)), QuickBooks
What You’ll Actually Do
• Payments: Process customer payments accurately and on time, including research and follow-up on delinquent or incorrect payments.
• Invoices: Coordinate vendor invoice approvals and process invoices accurately and promptly in accordance with company policies and procedures.
• Financial Entries: Handle credit card transactions, online banking tasks, and issue customer credits or sales orders, ensuring all associated documentation is correct.
• Record Keeping: Post daily sales transactions, process employee sales, and organize and maintain AP/AR records with proper supporting documentation.
• Support: Provide general support to accounting management and other departments, assisting with phones, order entry, and customer service tasks as needed.
The Must-Haves
• Background: Entry-Level. Foundational understanding of accounting principles and office support functions.
• Experience: Experience with data entry, strong computer knowledge, and familiarity with ERP systems (Deacom (ECI)) and QuickBooks.
• Skills: Data entry skills, excellent verbal and written communication, organization and time management, ability to handle difficult customer interactions patiently, and strict confidentiality.
• Bonus: A fast learner who can follow simple instructions and operate office machinery like photocopiers and postage machines.
