Bookkeeping / Accounts Receivable Intern

Job Description

Bookkeeper / Accounts Receivable Specialist – Intern / Co-op | Topps Private Investigation and Security Firm

The Tone:
This is an internship at Topps Private Investigation and Security Firm, offered within their Finance Department. TOPPS Security is seeking a motivated, detail-oriented student or recent graduate to join their team. This opportunity provides hands-on experience in accounting, financial record keeping, invoicing, and daily business operations. The intern will work alongside experienced professionals, gaining practical knowledge in financial processes and contributing to the daily functions of the department. This role is crucial for maintaining accurate financial records and supporting the firm’s overall operational efficiency.

The TL;DR
• Role: Internship
• Type: Part-Time (20–25 hours/week)
• Mission: Support the Finance Department by assisting with financial record keeping, invoicing, and maintaining accurate accounts receivable.
• Tech Stack: Microsoft Excel

What You’ll Actually Do
• Invoicing: Prepare and process customer invoices, ensuring accuracy and timely delivery to clients.
• Accounts Receivable: Track payments received from customers and maintain comprehensive accounts receivable records, noting any discrepancies or overdue accounts.
• Bookkeeping Support: Support general bookkeeping activities and perform financial data entry, contributing to the upkeep of the firm’s financial ledgers.
• Financial Reporting Assistance: Assist with conducting bank reconciliations and contribute to the preparation of various financial reports, providing crucial data for internal analysis.
• Record Management: Organize financial documents and maintain accurate, up-to-date records, ensuring easy retrieval and compliance with internal protocols.
• Administrative Aid: Provide general administrative support to the Finance Department, assisting with various tasks as needed to ensure smooth daily operations.

The Must-Haves
• Background: Candidates must be currently pursuing or have recently completed a degree in Accounting, Finance, Business Administration, or a closely related academic field. This role is designed for an entry-level professional seeking practical application of their academic knowledge within a real-world business environment.
• Experience: Candidates are required to possess basic, functional knowledge of Microsoft Excel, enabling them to assist with data organization and fundamental reporting tasks. A foundational understanding of core accounting principles is essential for performing bookkeeping and accounts receivable duties. Furthermore, a proactive willingness to learn new accounting software and adapt to established financial processes within the firm is critical for success in this role.
• Skills: Exhibit strong attention to detail, crucial for maintaining high accuracy in all financial records, data entry, and invoice processing. Demonstrate excellent organizational skills to effectively manage financial documents, maintain meticulous records, and support efficient departmental workflows. Possess strong communication skills, enabling clear and professional interaction with team members within the Finance Department. Apply effective time-management skills to efficiently prioritize tasks, manage a part-time workload, and consistently meet deadlines.