Trade Accounting & Bookkeeping Coordinator

Job Description

Trade Accounting & Bookkeeping Coordinator | Griting

The Tone:
This is a full-time role at one of Griting AI’s customers, a company that requires meticulous financial management for its operations. Griting AI, a Silicon Valley-based startup founded in 2025, builds AI Talent Trust Infrastructure, focusing on fair and data-driven hiring experiences for AI professionals. This specific role is crucial for maintaining the financial health and operational transparency of Griting AI’s customer by accurately tracking and reconciling all trade-related financial transactions. The coordinator’s work directly supports the efficient flow of goods and payments, ensuring integrity and measurable outcomes in financial records.

The TL;DR
• Role: Early Career
• Type: Full-time
• Pay: $40000–$70000 yearly
• Mission: To accurately manage day-to-day bookkeeping and financial records across all trade-related operations for Griting AI’s customer.
• Tech Stack: QuickBooks Online, Excel, Google Sheets

What You’ll Actually Do
• Record Transactions: Accurately record all daily financial transactions and maintain comprehensive, up-to-date bookkeeping records for the organization.
• Manage Payables & Receivables: Efficiently process accounts payable and accounts receivable, including creating customer invoices, managing supplier payments, and following up on customer collections.
• Reconcile Trade Documents: Perform detailed reconciliations of purchase orders, sales orders, commercial invoices, shipment documentation, and related payment records to ensure consistency.
• Reconcile Financial Accounts: Reconcile bank accounts, credit cards, various payment platforms, and expense accounts to verify accuracy and completeness.
• Review Logistics Invoices: Scrutinize and verify invoices received from various logistics providers such as freight forwarders, customs brokers, carriers, and warehouses to ensure accuracy.
• Support Cost Calculations: Assist in the calculation of landed costs, which includes components like product cost, freight charges, customs duties, insurance fees, and warehousing expenses.
• Maintain Financial Records: Organize and maintain meticulous records for all deposits, wire transfers, reimbursements, contractor payments, and their supporting documentation.
• Identify Discrepancies: Proactively identify and resolve financial inconsistencies such as duplicate charges, missing receipts, inaccurate invoices, and anomalous transactions.
• Prepare Financial Summaries: Generate periodic bookkeeping summaries and provide essential support for month-end and year-end closing processes.
• Organize for External Parties: Systematically organize all financial records for easy access and review by external CPAs, tax preparers, auditors, payroll providers, and management.

The Must-Haves
• Background: Candidates should ideally possess an Associate’s or bachelor’s degree in Accounting, Finance, International Trade, Business Administration, Economics, or a closely related field, or demonstrate an equivalent combination of education and relevant professional experience. This role is suitable for early career professionals, with strong recent graduates welcomed.
• Experience: Preferred candidates will have bookkeeping, accounting, accounts payable (AP), accounts receivable (AR), trade-finance, or logistics-accounting experience. Priority will be given to candidates with 2 or more years of accounting experience specifically within import/export, logistics, distribution, manufacturing, or cross-border business environments. Hands-on experience with QuickBooks Online or a similar accounting platform is required.
• Skills: Required skills include a fundamental understanding of core accounting principles such as debits, credits, invoices, payments, reconciliations, and expense records, along with strong abilities in Excel or Google Sheets.
• Bonus: Preferred qualifications include Mandarin-English bilingual communication ability. Familiarity with ERP, expense-management, and payment systems is also a plus.